CFO Services

These are how our chief financial officers can help you

Accounting & Operation System Setup Strategic Business Planning Bookkeeping, Payroll, & Operational Support Accounting & Operation System Setup

Accounting and Operation System Design

Financial reporting should be easy to understand and expresses your story. We will design your accounting system to keep track of your story. The goal of system design is to support your seamless operation and to let your system generate reports that tells your story and help you make choices. System design has be within the context of strategic planning. In our nine steps to success, the first three steps must happen before we actually design the systems. Once the systems are designed, implemented, and integrated, we get to monitor them and continuously improve them.

Steps

1. Strategic Planning

Get clear about where you want to go and develop strategies and plans to get there. We will listen to each member of the organization to understand the organization’s strategic intention and vision.

2. Business Planning

We work with you to create a detailed plan including business models, marketing plans, human resources, and creating budgeting and financial plans.

3. Operation Process Planning

This is where we get into the details of operation process, roles and responsibilities; reports need and check lists etc. We will flowchart the current operation process and propose an optimized process using technologies.

4. System Design

With the foundation of the previous three steps of work, we now have the context for designing the system to satisfy each person’s need for creating, tracking, and adjusting your business. We will design the chart of accounts and reports for each stakeholder.

5. Tool Selection

With our operation process, reporting designs, and chart of accounts in place, we now know what we need and we can start to look at the tools that is available for us to implement our system.

6. System Implementation

Once we have chosen the software we can implement our chart of accounts, reports, budgets, and beginning balances in the software and applications.

7. Training and Learning

The people who are going to operate the business and system have been involved in every step of the process so far, so they have a context for using the system. This makes learning to use the system bliss. We promise every person in your organization will be able to learn to enter data, upload documents, and generate reports, with confidence and ease, with a little proactive training and ongoing support.

8. Ongoing Support / Collaborative Partnership

Once we have implemented the system with you, trained your staff, and get clear about each person’s roles and responsibilities. We will be here at your access for questions, support, reconciliations, ongoing monitoring and auditing, and formal report preparations, tax filing, board meeting presentations and business advisories. We will perform all work necessary at our end and in partnership with you to ensure all daily, weekly, monthly, and quarterly routines are completed on time with impeccability. We will make sure all bills are paid, payroll processed and payroll tax filed, and cash received on time and with proper timely approval and communications, cash flow is forecasted, and customized reports are delivered to intended users in real time or pre-set tines based on user preferences.

9. Continuous Creation

With a solid system, at every moment, you know exactly where you are and you have a peace of mind, power, and freedom to evaluate opportunities, and continuously create your future. We are with you every step to listen to your dreams as we grow along with you and your business.

Strategic Business Planning

The creation of who you are, why you do what you do, what it looks like when your mission is accomplished and how you accomplish your mission step by step is the beginning of the entire process. To plan is to create a future, which takes courage, integrity, faith, and power. An organizational assessment and planning process that focuses on all parts of the organization, including leadership, human and financial resources, systems and procedures for operations, and strategic planning. The result: a harmonious integration of all functions within the organization to enable the highest possible achievement.

WHY?

Organizations must be dynamic and adaptive to change. What worked well at the organization’s inception, or even last year, should be reviewed annually to ensure that the business model is right for current challenges, that it is still designed to meet unexpected changes, and that it enables the organization to capitalize on unforeseen opportunities. We must know our own strength and focus on our unique abilities, while keep in mind of the competitors.

Three Critical Strengths We Help Organizations Achieve

1. Vision Power

Successful organizations translate a passion for their mission into a meaningful vision for their future. Based on a clear determination of the need for their product or service, and of the competing demands for a customer’s limited resources, this vision articulates how the organization intends to meet or exceed its customers’ expectations, and defines the organization’s unique, competitive advantage to accomplish this. 2

Abundance Power

The assets of the organization, human as well as financial, are seen as precious resources, and the growth of assets and their effective utilization become the goals of all persons and entities participating in and with the organization. Resource development, reduction of risk and waste, and conservation and management of resources are the shared responsibility of all. When a powerful future is created and is believed as a possibility by the team, people and resources will rush to you to fulfill the vision. 3

Confidence Power

Policies, systems and business practices that are trusted and which can be relied upon by all, internal and external, become the core of the organization’s operations. The organization is a valued member of the community and makes a worthwhile contribution to the improvement of the lives it impacts. The organization accepts its role and responsibility as a community member and inspires confidence in its products or services.

How and Who?

Everyone is involved in the holistic strategic review and planning process. The process begins with individual interviews of key persons, including leaders in the organization, employee team members, customers, suppliers, and community and industry leaders. The interview process reveals perceptions of successes and failures, as well as possible new directions that might not currently be on management’s radar. Next, a comprehensive organizational profile is created by the team. Critical processes and policies are identified, and the environment in which the organization operates is analyzed to identify unforeseen opportunities and possible negative developments for which the organization must prepare. The organizational profile defines the unique position the organization holds in the community and the industry in which it operates. It also provides a basis for resource development and product or service enhancement.

An annual retreat is facilitated by the facilitator and participants are tasked with reviewing past performance and current conditions. Together, retreat participants craft or revisit a vision for the organization’s future, both long and short term. The resulting conclusions are summarized into an action plan for the year to come, with measurable benchmarks to evaluate success. Once each quarter, a work day is organized to review results of the action plan, and adjustments are made to the plan accordingly. Quarterly work days are also days to celebrate significant achievements and recognize outstanding contributions by individuals and teams within the organization. The work days are planned and executed with the assistance of the holistic auditor.

Monthly webinars are opportunities for human resource development and training in critical decision-making skills. The webinars are organization-specific, designed to cover topics agreed upon in the annual retreat and revised based on the results of quarterly work days. The holistic facilitator assists the organization through the identification of appropriate training resources, including leading experts in various fields to make presentations that challenge and inspire. Individual leadership development activities and continuing education supplement the group activities on an ongoing basis. Organization leaders learn the importance of the integrity and authenticity that lead to trust, the responsibility for individual decisions and actions that ensure positive impact on others, and the importance of leading for the organization and not just the individual. The holistic auditor takes responsibility for crafting personalized leadership development plans and evaluating the individual’s progress.

WHEN AND WHERE?

The strategic planning process can be performed at any time, and group activities can be held at the organization’s location, or offsite if preferred. The process includes observation by the reviewer of the day-to-day operations of the company, as well as observation of regularly scheduled meetings and presentations to customers that occur during the normal course of business. The holistic reviewer brings a wealth of experience and knowledge about organizational development to the process, and this enables him to tailor the planning to the specific needs and circumstances the organization is facing at that moment in time. No one holistic review is ever the same from year to year, or across different organizations.

THE RESULT

Transformation! The harmonious integration of all functions within the organization brings increased successes and personal enrichment to all involved. That which the organization does best is celebrated, preserved and perpetuated. Unnecessary or inefficient communication and production is replaced with vision-specific effort and achievement. The holistic strategic organizational review and planning creates measurable, remarkable value.

Bookkeeping, Payroll, & Operational Support

Bookkeeping, Payroll, and Operational Support

Bookkeeping Services for Businesses and Organizations

Shift the Burden of Bookkeeping from Your Shoulders to Ours Allow us to handle this critical but time-consuming function off-site. You can simply upload your financial information through our secure client portal found on our website or share your documents via Dropbox and let us handle your daily accounting needs. You will have a quick and accurate picture of all your business activity anytime, anywhere. We take the guess work out of your financial status. Rely on our staff at HZ CPAs & Advisors for bill paying, invoice generating and sending to customers, sales deposits, bank statements and credit card reconciliation, payroll processing and payroll tax filing, financial statements, and individual and business tax planning and preparation. Outsourced bookkeeping makes smart financial sense. Reduce your overhead costs by eliminating a specialized employee dedicated to overseeing the books. With your trusted advisors on the job, there is never a worry about the reliability of the data. Your stress is eliminated.

Payroll Services for Businesses and Organizations

Cost Effective, Timesaving, and Proves to Be Worry-Free Change the way you handle payroll, so you can get back to doing what you enjoy best running your business. Outsourcing this function to HZ CPAs & Advisors is cost effective, a time saver, and proves to be worry-free. If we’re handling all your payroll responsibilities, there’s no need for a specialized employee dedicated to this task and no maintaining your own payroll system. Payroll laws are constantly in flux—staying compliant can be a challenge. With our team of professional CPAs on the job, you can leave those worries to us. We will assign a dedicated payroll expert to work with you throughout the payroll process to ensure continuity, thus reducing errors. As technology leaders, HZ CPAs & Advisors offers this service electronically, saving you time, money and reducing costly mistakes. Simply fax, email or upload your payroll information via a secure portal and our experts will process the data and deliver all services over the internet. As your payroll partner, we will address all your needs, including direct deposit, W-2 processing, filing up-to-date quarterly and annual payroll taxes and reporting. Your employees will enjoy secure online access to their pay check stub information and W-2s—saving you hours in distribution time.

Accounting Solutions for Businesses and Organizations

You Approve Bills —Let HZ CPAs & Advisors Take Care of the Rest Go to our secure website to approve your bills and we’ll take it from there. Our accounting specialists will handle payroll processing, reconcile bank statements and credit card reports, as well as issue financial statements, prepare tax returns and assist with tax planning—all services performed in real-time. We know the demands of your busy lifestyle, so offering 24/7 online access to your financial data just makes sense. Log on and securely download the information needed anytime, anywhere. Now that’s convenience! Whether you require monthly or annual accounting support, our team of Certified Public Accountants will work with you to ensure your financial needs are being addressed and your goals are achieved. Always leveraging our advanced technology platform to move best practices forward, we offer timely and accurate financial reporting and advice, accounting software training and support, critical analysis of your operational systems and more. With all the information updated in real time, we can work with you for strategic insight that is based on reality, and good sense of opportunities and risks.

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